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1. THE GSA AND HUMAN RESOURCES DEPARTMENT

The European GNSS Agency (GSA) is responsible for the operations and service provision for the European Global Navigation Satellite Systems (GNSS) EGNOS and Galileo. By developing a new generation of GNSS, Europe is laying the foundation for new high-technology industry development, leading to job creation and economic growth. These European flagship space programmes, which embody what can be achieved when Europe works together, are already bringing real benefits to people and business in Europe and around the world. The European GNSS infrastructure includes approximately worldwide 30 sites for Galileo and 50 sites for EGNOS.

The GSA is operated and supported by a multicultural team of professionals with interdisciplinary expertise working to ensure that the end-user is kept at the centre of Galileo and EGNOS.

For more information on the GSA and the European satellite navigation programmes, click here.

The Human Resources (HR) Department proactively contributes to the fulfilment of the Agency’s mission, particularly regarding all matters related to the management of the GSA's Human Resources with the following high-level objectives:

• Attract, recruit, retain and motivate GSA’s most valuable asset: PEOPLE;
• Support and promote a culture of learning, knowledge exchange and growth;
• Provide opportunities for development and career growth;
• Promote GSA values and mission, and a culture of working together as a team - where the results of teamwork are greater than the sum of each individual;
• Provide support to staff members and their families;
• Provide a safe working environment;
• Provide strategic expertise to GSA governance and be important partner in achieving the GSA’s vision, mission and objectives.

2. TASKS AND RESPONSIBILITIES

The HR Department is seeking an assistant to support the Head of Department and the team leaders in one or more areas of the department’s competence as specified below. The HR Assistant will provide support on a wide range of HR related topics such as selections, HR administration, leave management, performance management, staff development and well-being.

Under the supervision of the HR Head of Department or of his/her assignee, the jobholder will, in particular:

• Contribute to the availability of human capital through supporting the planning and organisation of the selection procedures, including participation in selection panels and acting as focal point for interim staff and trainees;
• Plan and organise the on-boarding process of newcomers, assist in the management of staff members’ rights, manage personnel files;
• Support performance management exercises and organisational development through contribution to the learning and development activities;
• Manage electronic HR databases, internal communication of HR actions and compliance with data protection regulations;
• Contribute to HR metrics and reports;
• Act as operational initiator for financial and procurement procedures linked to HR activities;
• Act as the backup for payroll activities and salary matters;
• Support staff in relocation related matters;
• Take on additional tasks as required in the interest of the service.

3. ELIGIBILITY CRITERIA

The selection procedure is open to applicants who satisfy the following eligibility criteria, on the closing date for application:

1. Have a level of education which corresponds to:

• post-secondary education5 attested by a diploma; or
• secondary education attested by a diploma giving access to post-secondary education and appropriate professional experience of three years.

2. Be a national of a Member State of the European Union;
3. Be entitled to his or her full rights as citizen;
4. Have fulfilled any obligations imposed by the applicable laws concerning military service;
5. Meet the character requirements for the duties involved7;
6. Have a thorough knowledge of one of the languages of the European Union8 and a satisfactory knowledge of another language of the European Union to the extent necessary for the performance of his/her duties;
7. Be physically fit to perform the duties linked to the post9.

Contract agents from EU agencies are also invited to apply in accordance with the following GSA rules: https://www.gsa.europa.eu/sites/default/files/conditions_of_employment_of_contract_staff_ca.pdf.

4. SELECTION CRITERIA

All eligible applications, according to the afore-mentioned criteria, will be assessed against the requirements listed below.

The Selection Board responsible for this selection will determine the criteria to be assessed in the various phases of the selection procedure (assessment of the application forms, interview and written test) prior to being granted access to the names of the applicants. All essential criteria will be assessed during the applications evaluation phase.

Non-compliance with any of the essential criteria may result in the exclusion of the candidate from the selection process. Advantageous criteria constitute additional assets and will not result in exclusion, if not fulfilled.

When filling the online application, candidates are expected to include elements that demonstrate that their profile matches the requirements below.

Essential criteria

1. Proven relevant professional experience in at least one of the HR areas: Selection and Recruitment; Learning and Development and/or Personnel Administration and services;
2. Experience in drafting official documents, e.g. letters, reports, HR policies, procedures;
3. Excellent command of both written and spoken English.

Advantageous criteria

1. Knowledge and/or experience in dealing with the European Union Staff Regulations, its implementing rules, policies and procedures;
2. Knowledge and/or experience of HR IT applications, tools and/or databases;
3. Knowledge and/or experience of tools for undertaking financial operations;
4. Experience in working in a multicultural, international and multidisciplinary environment.

Behavioural competencies

5. Motivation;
6. Excellent communication skills;
7. Excellent organisational skills and ability to prioritise;
8. Sense of confidentiality and professional integrity;
9. Sense of proactive initiative and team spirit;
10. Ability to deliver accurate work under pressure and tight deadlines.

For more detailed information and to apply for this position click here.

[1] The place of employment is subject to changes in the interest of the service and always under due consideration of the Staff Member’s interests.
[2] Possibility of renewal for a fixed period and a further renewal for an indefinite period on the conditions set out in the Staff Regulations and in the Conditions of Employment for Other Servants.
[3] The organisational department and the hierarchical reporting line may change in line with the developments of the GSA and department’s organisation.
[4] The successful candidate must hold a valid personnel security clearance at the above defined EU level or be able and willing to apply for a security clearance immediately after the contract award. The procedure for obtaining a personnel security clearance shall be initiated on request of the employer only, and not by the individual candidate.
[5] Only study titles that have been awarded in EU Member States or that are subject to the equivalence certificates issued by the authorities in the said Member States shall be taken into consideration.
[6] Only appropriate professional experience acquired after achieving the minimum qualification stated in point.1 shall be considered. Where additional periods of training and study are accompanied by periods of professional activity, only the latter shall be considered as professional experience. Compulsory military service or equivalent civilian service accomplished after achieving the minimum qualification stated in point.1 shall be taken into consideration. Internships will be taken into consideration, if they are paid. Professional activities pursued part-time shall be calculated pro rata, on the basis of the percentage of full-time hours worked. A given period may be counted only once.
[7] Prior to the appointment, the successful candidate will be asked to provide a Police certificate confirming the absence of any criminal record.
[8] The languages of the EU are: Bulgarian, Croatian, Czech, Danish, Dutch, English, Estonian, Finnish, French, Irish, German, Greek, Hungarian, Italian, Latvian, Lithuanian, Maltese, Polish, Portuguese, Romanian, Slovak, Slovene, Spanish, Swedish.
[9] Before a successful candidate can be appointed, s/he will be medically examined by a selected medical service so that the Agency will be satisfied that s/he fulfils the requirement of Article 28(e) of the Staff Regulation of Officials of the European Communities.

this job offer is not open for applications