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Job Description

The European GNSS Agency is looking for a Head of the Agency’s Office of the Executive Director (OED) who will be reporting directly to the Executive Director and assist him in ensuring an efficient and effective system of management of the Agency as well as effective corporate coordination and outreach, including relations with external stakeholders and institutional partners.
For more information on the GSA and the European satellite navigation programmes, click here.

TASKS AND RESPONSIBILITIES: 

The  Head of the Agency’s Office of the Executive Director (OED) tasks and responsibilities will in principle include the following areas:

• Assist the Executive Director in all aspects of the management of the Agency, in particular follow up corporate tasks and actions stemming from internal activities or from external recommendations, findings, etc.;
• Coordinate the corporate activities and services under direct hierarchical responsibility of the Executive Director;
• Steer, manage, and coordinate all activities of the Executive Director’s Office;
• Coordinate the development and monitor the implementation of the Agency’s annual and multiannual programming in line with the Agency’s mandate and vision, follow up the execution of the tasks entrusted to the Agency with a particular focus on the new tasks, and ensure an effective and efficient performance management throughout the Agency;
• Assess, advise on and support the consolidated annual report on the Agency’s activities, including the accounts and a description of how the Agency has met its performance indicators; prepare the submission of both the annual report and the assessment to the relevant stakeholders;
• Propose organisational steps necessary to ensure efficient performance of the Agency’s tasks and functions;
• Coordinate the preparation of speeches, slides and presentations as well as give presentations, and lead the drafting of editing of messages and notes for senior executive management;
• Coordinate the elaboration of and contribute to the vision, content and planning of the strategy of the Agency;
• Ensure a smooth, timely and clear internal communication flow between the ED and internal and external stakeholders of the Agency’s Administrative Board;
• Provide support and secretarial services to the Agency’s Administrative Board;
• Coordinate the provision of secretarial services to the entire Agency;
• Support within the Agency a positive team spirit and ensure motivation, efficiency and effectiveness for added value and adhesion to the European Union values, ethics and integrity;
• Take on additional tasks as required in the interest of the service.

Qualifications We Are Looking For

The selection procedure is open to applicants who satisfy the following eligibility criteria, on the closing date for application:
– A level of education which corresponds to completed university studies attested by a diploma when the normal period of university education is four years or more
OR
– A level of education which corresponds to completed university studies attested by a diploma and at least one year of appropriate professional experience when the normal period of university education is three years
– In addition to the above, appropriate professional experience of at least twelve years after obtaining the required diploma
– Be a national of a Member State of the European Union
– Be entitled to his or her full rights as citizen
– Have fulfilled any obligations imposed by the applicable laws concerning military service
– Meet the character requirements for the duties involved
– Have a thorough knowledge of one of the languages of the European Union and a satisfactory knowledge of another language of the European Union to the extent necessary for the performance of his/her duties
– Be physically fit to perform the duties linked to the post

SELECTION CRITERIA:
All eligible applications, according to the afore-mentioned criteria, will be assessed against the requirements listed below. 
The Selection Board responsible for this selection will determine the criteria to be assessed in the various phases of the selection procedure (assessment of the application forms, interview and written test) prior to being granted access to the names of the applicants. All essential criteria will be assessed during the applications evaluation phase.
Non-compliance with any of the essential criteria may result in the exclusion of the candidate from the selection process. Advantageous criteria constitute additional assets and will not result in exclusion, if not fulfilled.
When filling the online application, candidates are expected to include elements that demonstrate that their profile matches the requirements below.
Essential criteria

• University degree in Social Sciences (including Law, Political Science, Business Administration or Public Administration, Communication, Economics or Finance) or Exact Sciences (including Engineering, Physics, Mathematics or Computer Science) or another relevant field (including Communications)
• At least 5 years of proven working experience in areas related to the mandate of the Agency and the areas relevant to this vacancy
• Proven experience of managing or leading high performing interdisciplinary teams in complex technical/operational public or private organisations
• Proven experience of stakeholder management or equivalent within the EU context
• Proven experience in providing advice to senior management within an international or national institutional context
• Strong communication skills in English, both orally and in writing, with demonstrated ability to write briefing notes and documents for senior executive level

Advantageous criteria

• Proven organisational skills and experience in managing human and financial resources
• Proven experience in designing, advising, and implementing corporate policies and strategies
• Proven experience in change and/or project management
• Strong communication skills in other EU languages

Behavioural competencies

• Motivation
• Leadership and people management skills with a result-oriented approach
• Cooperative, practical, solution-driven and service-oriented attitude
• Communications and negotiation skills
• Ability to manage stress, to prioritise and to take appropriate and timely decisions

Recruitment Process

The only means of submitting an application for this vacancy is through the GSA e-recruitment portal https://www.gsa.europa.eu/gsa/jobs-opportunities

Please submit your application, via the e-recruitment portal, by 23/03/2021 11:59 (Prague time)

this job offer is not open for applications