Trusted Jobs

Vacancy Notice 2019-28

Open to Internal and External Candidates

Position Title : EU Programme Support Assistant

Duty Station : Regional Office Brussels

Classification : General Service Staff, Grade G4

Type of Appointment : Fixed-term, one year with possibility of extension

Estimated Start Date : As soon as possible

Closing Date : 22 October 2019

Established in 1951, IOM is a Related Organization of the United Nations, and as the

leading UN agency in the field of migration, works closely with governmental,

intergovernmental and non-governmental partners. IOM is dedicated to promoting humane

and orderly migration for the benefit of all. It does so by providing services and advice to

governments and migrants.

Context:

Under the overall supervision of the Head of the Policy and Programme Support Division

and the direct supervision of the EU Policy and Programme Officer the successful

candidate will work in the Global Programme Support Unit within the Policy and

Programme Support Division at the Regional Office Brussels

He/She will assist with the implementation of project tasks in Brussels under the EU-IOM

Joint Initiative for Migrant Protection and Reintegration, notably relating to the

reintegration referral mechanism, data compilation, research, and organization of project

meetings in Brussels. He/She will be responsible for providing EU liaison and project

implementation support in the Global Programme Support team, with a particular focus

on the implementation of programmes funded by the EU Emergency Trust Fund for

Africa.

IOM is committed to a diverse and inclusive environment. Applications from qualified

female candidates are especially encouraged. For the purpose of the vacancy, internal

candidates are considered as first-tier candidates.

Core Functions / Responsibilities:

1. Support liaison with the European Commission and other relevant EU institutions and agencies by providing input and/or preparing materials highlighting IOM achievements and project results relevant to the geographic area;

2. Assist with the implementation and monitoring of project activities, notably in the framework of the EU-IOM Joint Initiative for Migrant Protection and Reintegration, as assigned, in compliance with IOM internal policies and procedures as well as the requirements of the EU and other donors;

3. Assist in administrative preparation of EU contract and amendments files for IOM signature;

4. Assist in developing, reviewing and proof reading IOM project proposals, reports and/or visibility materials in line with IOM internal checklists and procedures and in compliance with the EU’s contractual requirements and guidelines;

5. Monitor email-based inquiries related to activities in projects under the geographic area of focus and follow up on timely and appropriate response;

6. Assist in organizing project and liaison events, meetings, and seminars in collaboration with IOM offices, donors and partners;

7. Assist in monitoring developments in the EU’s external migration, development and foreign policies as relevant to IOM activities;

8. Assist in collecting information on EU donor priorities, strategies and related funding opportunities as relevant to IOM activities;

9. Support the filing and tracking of information and documents within the Global Programme Support Unit;

10. Perform administrative tasks to support project implementation and the Global Programme Support team, as may be required;

11. Undertake duty travels and participate in meetings and/or events as required;

12. Perform any other duties as may be assigned.

Required Qualifications and Experience:

Education

• Bachelors or Equivalent or higher degree in Political Science, Migration Studies, International Relations or a related field from an accredited academic institution, with two years of relevant professional experience, preferably in similar roles;

OR

• Completed High School degree from an accredited academic institution, with four years of relevant professional experience.

Experience

• Knowledge of EU institutions and EU external migration policies is a requirement;
• Knowledge of migrant protection and reintegration issues is a strong advantage.
• Previous experience with national, regional or international public bodies would be an advantage;
• Demonstrated proficiency with Microsoft Office applications, including Word, Excel, and PowerPoint.
• Demonstrated drafting and reporting skills are essential.

Languages

Fluency in English and French is required.

Required Competencies:

The incumbent is expected to demonstrate the following values and competencies:

Values:

• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Core Competencies – behavioural indicators level 2:
• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

How to apply:

Interested candidates are invited to submit their applications – Questionnaire on Mandatory Requirements, Personal History Form and Cover Letter to IOMBrusselsApplications@iom.int by 22 October 2019 midnight at the latest, referring to this advertisement.

Personal History Form:

http://eea.iom.int/sites/default/files/documents/IOM_Personal_History_Fo...

In order for an application to be considered valid, IOM only accepts applications duly completed.

Only shortlisted candidates will be contacted.

this job offer is not open for applications