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MGR Human Resources Ltd, with a Temporary Employment Agency License in Malta No. 249-2024, member of MAP S.Platis Group of Companies, is a leading, broad HR Consulting, Training, Recruitment and Temporary Placements Agency. We are looking to hire an Administrative Assistant – TPPS - interim support for the European Union Agency for Asylum to be based in Malta.

The position

The successful candidate will work on a secondment basis for the awarded contract for the Provision of Interim Services to the European Union Agency for Asylum (EUAA). EUAA is an EU Regulatory Agency headquartered in Malta whose mandate is to strengthen EU Member States’ practical cooperation on asylum, to support Member States whose asylum systems are under particular pressure and to enhance the implementation of the Common European Asylum System.

Responsibilities

• Providing logistic and administrative support; 
• providing technical support during training webinars and face-to-face sessions; 
• organization of meetings, conferences, workshops, including invitation letters, participants lists, the procurement of venues and catering and the preparation of meeting documentation, tools and folders for participants; 
• providing support in drafting of administrative files and basic statistics; 
• managing functional mailboxes of the Sector and communicate with external stakeholders on administrative matters; 
• providing support with mission preparation for staff members, archiving of documents; 
• providing support with reimbursement of participants to meeting; 
• support with other administrative and financial tasks

Knowledge

Good command of English (level B2 in all dimensions as per the Common European Framework of Reference for Languages or CEFRL);

Minimum qualifications

Post secondary education attested by a diploma or secondary education 

Minimum experience

Minimum 1 year of appropriate professional experience in an administrative function or equivalent

Remuneration

The position falls in hierarchical Category III and the associated salary is €34,795.80 gross annually in twelve monthly installments.

Applications

All applications will be treated with the strictest confidentiality. Interested applicants should apply for the vacancy no later than Friday 6th of September 2024.

Please note that only successful candidates will be contacted.

MGR is an equal opportunities employer.

this job offer is not open for applications