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MGR Human Resources Ltd, member of MAP S.Platis Group, is a leading, broad HR Consulting, Training, Recruitment and Temporary Placements Agency. We are currently seeking to recruit a Facility Management Administrator - interim support for the European Union Agency for Asylum to be based in Malta.

The position

The successful candidate will work on a secondment basis for the awarded contract for the Provision of Interim Services to the European Union Agency for Asylum (EUAA). EUAA is an EU Regulatory Agency headquartered in Malta whose mandate is to strengthen EU Member States’ practical cooperation on asylum, to support Member States whose asylum systems are under particular pressure and to enhance the implementation of the Common European Asylum System.

Job Description:

  1. Perform administrative tasks supporting the contract managers with the administrative implementation and monitoring of contracted services;
  2. Perform business control tasks;
  3. Prepare and carry out market surveys for upcoming tender procedures for the sector;
  4. Compile and prepare technical specifications for upcoming tenders;
  5. Perform any other task as requested in the interest of the service as assigned by Line Manager or Coordinator.

Ad.1) Organizing correspondence, filing and archiving documents, initiating workflows. Receiving goods and services monitoring consumption tables and services, draft order forms, communicate with contractors.

Ad.2) Organizing meetings, assisting with minutes taking, structuring and archiving files, provide quantitative data analyses on complicated invoices, quotations, tender documents, BoQ. Keep projects planners up to date and manage working groups.

Ad.3) Conduct methodological market surveys and present relevant findings, set up price/cost projections and evaluate these in view of the strategic contractual need of the Sector. 

Ad.4) Set up technical specifications for new tenders incorporating the findings of market surveys. Coordinate the input provided by other stakeholders. Drives the conclusion of this process by drafting and launching a procurement request.

Minimum qualification:

Completed university studies of at least three years attested by a diploma.

University degree in Engineering, Logistics, Business, Facility Management, Public Administration, Law or similar.

  • Service minded attitude and capable to work in a team and communicate accordingly;
  • Excellent communicative skills and personal presentation;
  • Flexibility in the duties to be performed;
  • Well organized and able to plan well;
  • Efficient in the manner duties are performed, accurate and attentive to detail;
  • Self-motivated and able to work with minimal supervision;
  • Able to deal with difficult circumstances as they arise and take the initiative as to the course of action;
  • Confidentiality, integrity and discretion;
  • Ability to use electronic office equipment and applications (word processing, spreadsheets, presentations, electronic communication, internet etc.);
  • Good command of the English language (minimum C1 spoken and written), any other European Union language on B2 level, such as: Spanish, Italian, Greek, Maltese, is highly appreciated.

Minimum experience:

  • At least 3 years’ experience in an administrative/facility support role in a larger institutional environment of 100+ people. Experience working in a multi-cultural environment.


The position falls in hierarchical Category IV and the associated salary is €44,543.88 gross annually in twelve monthly installments.


All applications will be treated with the strictest confidentiality. Interested applicants should apply for the vacancy no later than Tuesday 28th of May 2024.

Please note that only successful candidates will be contacted.

MGR is an equal opportunities employer.

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