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MGR Human Resources Ltd, member of MAP S.Platis Group of Companies, is a leading, broad HR Consulting, Training, Recruitment and Temporary Placements Agency. We are looking to hire an Administrative Assistant – Training Planning and Programming Sector – interim support for the European Union Agency for Asylum to be based in Malta.

The position

The successful candidate will work on a secondment basis for the awarded contract for the Provision of Interim Services to the European Union Agency for Asylum (EUAA). EUAA is an EU Regulatory Agency headquartered in Malta whose mandate is to strengthen EU Member States’ practical cooperation on asylum, to support Member States whose asylum systems are under particular pressure and to enhance the implementation of the Common European Asylum System.

Responsibilities:

• Serve in the TPPS Secretariat and provide logistic and administrative support to the Sector; 
• Provide technical support during training sessions (webinars and face-to-face); 
• Support the organisation of training sessions, meetings, conferences, workshops, including with invitation letters, participants lists, procurement of venues and catering and the preparation of meeting documentation, tools and folders for participants; 
• Support the drafting of administrative files; 
• Manage functional mailboxes of the Sector within the Training Planning and Programming Sector and communicate with external stakeholders on administrative matters; 
• Support with the archiving of documents; 
• Providing support with reimbursement of participants to sessions and events; 
• Support with other administrative and reporting tasks as requested by Head of Sector.

Minimum Qualifications:

• Post-secondary education attested by a diploma or secondary education.

Minimum Experience:

• Minimum 1 year of appropriate professional experience in an administrative function or equivalent.

Advantageous:

• Experience on asylum and reception
• Experience in organizing training sessions

Remuneration:

The position falls in hierarchical Category III and the associated salary is €33,475.68 gross annually in twelve monthly installments.

Applications:

All applications will be treated with the strictest confidentiality. Interested applicants should apply for the vacancy no later than Tuesday, 5th of December 2023.

Please note that only successful candidates will be contacted.

MGR is an equal opportunities employer.

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