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GR Human Resources Ltd, member of MAP S.Platis Group of Companies, is a leading, broad HR Consulting, Training, Recruitment and Temporary Placements Agency. We are looking to hire a Project Administrator - ICS Sector for the European Union Agency for Asylum to be based in Malta HQ.

The position

The successful candidate will work on a secondment basis for the awarded contract for the Provision of Interim Services to the European Union Agency for Asylum (EUAA). EUAA is an EU Regulatory Agency headquartered in Malta whose mandate is to strengthen EU Member States’ practical cooperation on asylum, to support Member States whose asylum systems are under particular pressure and to enhance the implementation of the Common European Asylum System.


  • Support in the implementation of Roadmaps and regional projects for support to third countries;
  • Provide technical support in the development of future roadmaps and other projects;
  • Organize capacity building activities by drafting invitation letters, preparing circulation folders, taking care of organizational and practical arrangements for participants, preparing relevant material for the activities (e.g. attendance lists, agendas, evaluation forms, certificates), preparing and sharing reimbursement forms with participants; working as Data Entry Agent in Paperless and processing reimbursements for participants ;
  • Draft and prepare presentations, minutes, emails, official letters, briefings and circulation folders;
  • Assist the Sector with various administrative tasks, including updating Third Country Support database, liaising with Logistics, ICT and Events Sector;
  • When needed, desk research, collection and analysis of information;
  • Coordinate project interventions and prepare and update project documents accordingly;
  • Support stakeholder management and communication functions;
  • Support planning, monitoring and evaluation functions;
  • Perform other tasks/duties as required.

Minimum qualification:

Completed university studies of at least three years attested by a diploma.

Proficiency of English; very good communication and drafting skills; be able to work in a proactive, organised manner and to prioritise activities.

She/he should have the ability to work in a team, having an eye for detail, accuracy, ability to analyse and structure information, to conceptualise problems and implement solutions. Preferred advanced skills in Microsoft package

Minimum experience: 1 year

Previous experience with duties mentioned below is preferable. Previous experience on Procurement and Project Management is advantageous.


The position falls in hierarchical Category IV and the associated salary is € 40,963.92 gross annually in twelve monthly installments.


All applications will be treated with the strictest confidentiality. Interested applicants should apply for the vacancy no later than Friday, 19th of August 2022.

Please note that only successful candidates will be contacted.

MGR is an equal opportunities employer.

this job offer is not open for applications