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Greenpeace is recruiting a PEOPLE & CULTURE (HR) AND OFFICE MANAGER based at our European Unit in Brussels

You are a friendly People & Culture (HR) and Office manager with at least three years’ relevant professional experience and with notions of finances. You are a committed environmentalist eager to play a role in bringing about fundamental changes for a more beautiful world.

You are open-minded, helpful, passionate about your work and believe that together we make a difference. You care about group dynamics and the wellbeing of your colleagues. You have the skills and determination to ensure that our office keeps running smoothly.

If this sounds like you, then we would like you to apply for the role of Office and People & Culture manager at Greenpeace European Unit, where our long-standing HR and Office manager will be retiring.

Permanent position (80% or full time)

Deadline for applications: 10 September 2023 at 23.59 (Brussels time)

Main purpose of the job

To manage the day-to-day HR needs of the team; to ensure a pleasant work environment so that Greenpeace European Unit colleagues can work efficiently and effectively for the organisation; to support the Director and the Senior Management Team in the running of the office; to liaise with the external finance people and maintain an overview of the budget.

Main functions/responsibilities

People and Culture (P&C) related tasks

• Greenpeace global People and Culture community. Participate in the Greenpeace global People and Culture community, implement best practice in the European Unit for optimal care and support of all colleagues;
• Contracts, salaries, information management;
  • Process, monitor and update all contract -, benefit- and personnel-related information according to contract requirements and Belgian labour law;
  • Salaries: Act as the intermediary between the European Unit and the Social Secretariat to ensure that salaries are administered accurately;
• Recruitment. Collect and publicise applications, schedule interviews and take care of candidates when there are vacancies at the European Unit. Provide inductions for new colleagues.

Finance related tasks

Keep timely records and pay invoices, monitor the European Unit bank account. Liaise with external bookkeeper and financial controller.

Office management related tasks

• Health & Safety: Responsible for the Health & Safety, office facilities and First Aid processes and policies;
• External suppliers: Coordinate day-to-day relations with all office suppliers and maintain stock levels of office supplies;
• General office management: contacts with the landlord, respond to calls, answer general emails;
• Non-profit organisation: Follows up non-profit legislation and takes care of the general administration for the European Unit as a non-profit entity (for example: registration & taxes);
• Cosy and welcoming office space.

Make sure the physical office space feels cosy and welcoming by making sure repairs are carried out on time and by taking initiatives to make the office space more attractive.

Relevant Skills and Experience

• Minimum of three years similar work experience in HR/Office management;
• Knowledge of Belgian labour and non-profit laws and health & safety regulations;
• Ability to work autonomously, establish priorities and follow through on them;
• Ability to manage own time and to meet deadlines;
• Ability to juggle between the management of mid-to long-term projects and unplanned interruptions in day-to-day routines;
• Attention to detail;
• Fluency in written and spoken English (our working language) and full working proficiency in Dutch and/or French. Knowledge of any other EU language will be a plus;
• Commitment to environmental protection and Greenpeace’s objectives and values.

What we offer

• A dynamic and successful international political campaigning organisation committed to bringing about the change to a greener, fairer and more peaceful world;
• A friendly and supportive team in our Brussels office, and work with a network of colleagues and offices across Europe and globally;
• An opportunity to actively contribute to the protection of nature;
• A competitive NGO level salary, starting at €4.016,75-€4.444,73 monthly gross salary (=100%) (depending on previous years’ experience) plus benefits (incl. pension scheme, health insurance, meal vouchers, transport allowance, extra paid holidays).

Application information

Please email your application in English to european.unit@greenpeace.org and address it to Jorgo Riss. Please write null in the subject line, as well as your name and surname. Please include:

• A CV of maximum two pages (no photo);
• A cover letter of no more than one page outlining why you are interested in the job and why you are qualified for it;
• Please write a short essay (200 to 400 words max) on the topic: “In my view the three most important factors to maintain well-being in an office are…”.

Deadline for applications: 10 September 2023 at 23.59 (Brussels time).

Expected starting date: March 2024, or sooner if possible.

We plan to have interviews in September 2023.

Please read the requirements for the job carefully and follow the application instructions. We will automatically exclude applications that are incomplete or do not meet the specified requirements.

Greenpeace is committed to equal opportunities and diversity. We encourage applications from anyone who believes they fit the essential requirements for the job, irrespective of: race/ethnicity; religion/belief; disability; sex, gender identity or sexual orientation; pregnancy, marital or parental status; and age.

We value gender equality and gender balance in our team, and particularly encourage applications from women.

Please note that due to the considerable number of applications we usually receive, we will only be able to contact the candidates we have short-listed for interviews. If you have not heard from us by 18 September 2023, please assume that your application has not been successful. We thank you for your understanding.

Greenpeace is an independent global campaigning organisation that acts to change attitudes and behaviours, to defend nature and to promote peace. We do not accept donations from governments, the EU, businesses or political parties.

this job offer is not open for applications