Trusted Jobs

Language: English (UK)
Organisation data: AD Office
Job number: HD01711
Contract Type: Supernumerary
Job Function: Administrative Assistant (gr. 3-4)
Closing Date: 16 March 2020

About the team/job

The Records and Information Management (RIM) Office is looking for a junior professional willing to develop their professional knowledge in the records management field within an international environment.

The RIM Office is a cross-organisational function operating under the Administrative Director/Chief Operating Officer. It was created in 2016, with the role to develop and oversee the implementation of a records and information management framework in line with the professional best practice and international standards, EMBL culture and users' needs.

Your role

As a Junior Records Administrator, you will play a support role in the implementation of the RIM plan by providing a full range of administrative and coordination services:

• Work closely with the Human Resources on developing or updating guidelines for the HR files and support the HR Records Assistant if needed;
• Assist in the implementation of records management policies and procedures: retention schedules and classification schemes;
• Liaise with the network of Focal Points to develop or update classification schemes (training on methodology will be provided);
• Train and brief EMBL staff in general on records management responsibilities and internal rules (training materials will be provided);
• Liaise with the Design Team and contribute to the development of communication materials;
• Organise meetings and liaise with stakeholders throughout the different projects;
• Prepare hand-over documentation and assist the Records and Information Manager in any other tasks, as required.

You will be required to work independently and responsively to the different stakeholders inside the organisation.

You have

• A degree (bachelor or master) in records and information management;
• A first proven work experience in this area;
• Knowledge of international best practices and standards in the field of RIM and familiarity with the life-cycle management of records;
• Fluency in English;
• Very good communication skills, both oral and written;
• Knowledge of Microsoft Office Suite programs.

You might also have

• German would be an asset.

Why join us

EMBL is an inclusive, equal opportunity employer offering attractive conditions and benefits appropriate to an international research organisation with a very collegial and family friendly working environment. Remuneration comprises a competitive tax free salary and benefits from the German Social Security Scheme.

What else you need to know

We are innovative and interdisciplinary laboratory with more than 1700 employees from many nations, operating across six sites: in Heidelberg (HQ), Barcelona, Hinxton near Cambridge, Hamburg, Grenoble and Rome. As part of EMBL's mission, Administration provides services to all personnel members across six sites in order to promote molecular biology across Europe, and to create a centre of excellence for leading young molecular biologists.

For further information, please contact Marie Caillot, Records and Information Manager, marie.caillot@embl.de.

On-site interviews are tentatively planned for Mon, 23 March 2020.

this job offer is not open for applications