MGR Human Resources Ltd, member of MAP S.Platis Group of Companies, is a leading, broad HR Consulting, Training, Recruitment and Temporary Placements Agency. We are looking to hire a Portfolio, Program and Project Management Assistant – interim support for the European Union Agency for Asylum to be based in Malta.
The position
The successful candidate will work on a secondment basis for the awarded contract for the Provision of Interim Services to the European Union Agency for Asylum (EUAA). EUAA is an EU Regulatory Agency headquartered in Malta whose mandate is to strengthen EU Member States’ practical cooperation on asylum, to support Member States whose asylum systems are under particular pressure and to enhance the implementation of the Common European Asylum System.
Responsibilities
- Provide administrative support to the timely collection of data input, preparation and submission of reports to the management;
- Contribute to the drafting of the corporate reports;
- Support the collection, organisation, synthesisation and analysis of information, data, statistics and other inputs;
- Provide assistance with the sector’s management of programmes and projects and promote the associated change management;
- Provide administrative support to the identification, analysis and mapping of risks, propose mitigation measures and prepare briefing notes, presentations and documents as per requests;
- Liaise and work closely together with the centres, units and sectors within the Agency to obtain input/contributions to documents;
- Identify potential efficiency gains, synergies, innovation and lean management opportunities to improve existing processes, conduct a cost/benefit analysis;
- Foster information flow, knowledge management and sharing;
- Perform other duties assigned by the Head of Corporate Planning, Monitoring and Reporting;
Knowledge
- Advanced knowledge of the Microsoft Office family products (Word, Excel, Visio, Project, PowerPoint, Outlook);
- Knowledge of programme/project management
- Excellent command of English, both oral and written, at least at the level C1;
Competencies
- Excellent written and oral command of English;
- Excellent drafting and communication skills;
- Excellent planning and organisational skills and the ability to prioritise work and deliver under pressure;
- Ability to prioritise and work to deadlines under minimal supervision on multiple tasks;
- Very good analytical capabilities, technical and problem solving skills and ability to structure and present information;
- Capacity to manage several processes simultaneously;
- Very good project management skills;
- Ability to work effectively in a multidisciplinary team in a multicultural and multilingual environment;
- Strong sense of initiative and responsibility;
- Strong customer-service orientation;
- Attention to detail;
- Strong sense of integrity and discretion.
Minimum qualifications
Qualification to give access to university education and/or a degree and preferably also a project management certification.
Minimum experience
1 year proven professional experience in tasks relevant to the afore-mentioned duties.
Remuneration
The position falls in hierarchical Category III and the associated salary is €34,795.80 gross annually in twelve monthly installments.
Applications
All applications will be treated with the strictest confidentiality. Interested applicants should apply for the vacancy no later than Friday 19th of April 2024.
Please note that only successful candidates will be contacted.
MGR is an equal opportunities employer.
this job offer is not open for applications
