As Administrative and Finance Assistant, you will assist with invoicing and payment follow up, office administration (including our move to a new office space), as well as support in delivering services to AmCham Belgium’s member community. We are looking for a motivated individual to join our team, starting in mid-September 2021 for a period of six months.
WHAT YOU WILL BE DOING
Finance (50%)
- Assist with membership and event invoicing, including issuing invoices and payment collection
- Ensure that members’ accounting information and other details are accurate and up to date in our database.
Office administration (40%)
- Assist with the move to our new office (December 2021 / January 2022) and the transition to a new way of working, which effectively combines working in the office and from home.
- Help ensure that the (remote) office runs smoothly by liaising with suppliers and team members, to ensure that all required infrastructure and materials are on hand and functioning.
- Maintaining and enriching data on all AmCham Belgium systems, including our CRM system and knowledge center.
- Miscellaneous administrative support, including acting as first point of contact for members and stakeholders per telephone and email.
Member Journey (10%)
- Work together with the rest of the team to ensure a member-focused approach and the best delivery of services to our members, including through support on events.
YOUR EXPERIENCE & SKILLS
- This position would be ideal for a recent graduate eager to develop their experience in accounting/finance, administration and client (member) services.
- You have experience in accounting/finance and customer (member) service, including issuing and following up on invoices and responding to enquiries on the telephone and in writing.
- You are fluent in English and have a good level of French and/or Dutch (written and spoken), as well as the ability to communicate with tact and accuracy.
- You are tech-savvy and familiar with Microsoft Office applications and able to learn and adapt to new systems quickly. Experience with CRM systems and/or databases is a plus.
- You have proven organizational skills, including the ability to manage several priorities simultaneously and work both within a team and independently.
- Like our mascot the bald eagle, you pay great attention to detail and accuracy.
AMCHAM BELGIUM TEAM
Reporting to the Human Capital and Finance Manager, you will be working in a dedicated and international team with their own specialization and interests.
WE OFFER
- A six-month paid internship contract (convention d’immersion professionnelle / beroepsinlevingsstage). The financial compensation is €813 per full month worked.
- A combination of working from home and in the office. We will provide all the tools you need to do your job right, including a laptop and access to cloud applications like Microsoft Office 365 and SugarCRM.
- The opportunity to attend our events, in person (COVID-19 guidelines and circumstances allowing) or virtually, where you will have the opportunity to interact with our network of business and political contacts
- Room to develop your professional skills and have a key role in finance and office administration projects.
WHEN AND HOW YOU WILL APPLY
- Deadline is Friday July 30, 2021. However we reserve the right to make a recruitment decision before the deadline.
- Please send us your cover letter and CV in English and in the format ‘LAST NAME First name’ by email to Sibille Allgayer at sallgayer (@) amcham.be with the subject line “Administrative and Finance Assistant – LAST NAME First name”. Please do not include a photo in your CV or cover letter.
- Please let us know where you saw this position advertised, as well as your availability. We would like the chosen candidate to commit for a period of six months full time and be able to start mid-September 2021.
this job offer is not open for applications
