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MGR Human Resources Ltd, member of MAP S.Platis Group of Companies, is a leading, broad HR Consulting, Training, Recruitment and Temporary Placements Agency. We are looking to hire an Administrative Assistant for the European Asylum Support Office to be based at EASO HQ, Malta.

The position

The successful candidate will work on a secondment basis for the awarded contract for the Provision of Interim Services to the European Asylum Support Office (EASO). EASO is an EU Regulatory Agency headquartered in Malta whose mandate is to strengthen EU Member States’ practical cooperation on asylum, to support Member States whose asylum systems are under particular pressure and to enhance the implementation of the Common European Asylum System.

Job description

The job holder will be required to perform some or all the following tasks:

• Providing administrative and financial support within Finance Sector
• Data entry: Encoding of invoices/credit notes in the financial system
• Checking weekly billings and other financial documents
• Support for mission orders and mission cost claims
• Provide support to clients on compliance with mission guide
• Deliver trainings and presentations on missions
• Management of the Missions mailboxes
• Document management as well as update of the intranet page
• Perform other ad hoc tasks assigned by the Head of Finance
• Taking minutes and organizing meetings

Required qualifications

• Professional experience in administrative and/or financial matters of at least one year
• Proficient in the use of Office package (or equivalent) and in particular with Spreadsheets, Word documents, presentations
• Experience in working in team and in delivering to clients
• Knowledge of financial and/or mission management systems would be desirable
• Fluent English

Minimum educational requirements 

• Post-secondary education attested by a diploma, OR Secondary education attested by a diploma giving access to post-secondary education and appropriate professional experience of at least one year

Remuneration

The position falls in hierarchical Category III and the associated salary is €31,566.72 gross annually in twelve monthly installments.

Applications

All applications will be treated with the strictest confidentiality. Interested applicants should apply for the vacancy no later than Monday, 8th of November 2021.

Please note that only successful candidates will be contacted.

MGR is an equal opportunities employer.         

this job offer is not open for applications