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MGR Human Resources Ltd, member of MAP S.Platis Group of Companies, is a leading, broad HR Consulting, Training, Recruitment and Temporary Placements Agency. We are looking to hire an Administrative Support for the European Asylum Support Office to be based in Malta.

The position

The successful candidate will work on a secondment basis for the awarded contract for the Provision of Interim Services to the European Asylum Support Office (EASO). EASO is an EU Regulatory Agency headquartered in Malta whose mandate is to strengthen EU Member States’ practical cooperation on asylum, to support Member States whose asylum systems are under particular pressure and to enhance the implementation of the Common European Asylum System.

Job description:

1. Perform administrative tasks,
2. Perform front desk tasks,
3. Perform facility management related duties,
4. Perform any other task as requested in the interest of the service.

Ad.1) Assist in general clerical tasks, such as organizing correspondence, filing and archiving documents, drafting of documents, typing, reproducing, handling the layout of documents and checking the formal quality of documents;

Ad.2) Carry out tasks specific to the Front Desk function such as: managing incoming calls, meeting and greeting visitors and VIP official visits, announcing visitors, managing the accreditation service for incoming visitors, registering incoming post; responding to customer queries;

Ad.3) Assist in the daily management of supplies and equipment, handle post and courier services, liaise with internal and external suppliers to follow-up on the delivery of supplies and equipment;

Ad.4) Conduct any other duties as assigned by line manager or coordinator;

Minimum Qualifications:

• Post-secondary education attested by a diploma OR Secondary education attested by a diploma giving access to post-secondary education and appropriate professional experience of at least one year OR College Education (Maltese Equivalent - Advanced Level Certification)
• Service minded attitude and capable to work in a team and communicate accordingly;
• Excellent communicative skills and personal presentation;
• Flexibility in the duties to be performed;
• Well organized and able to plan well;
• Efficient in the manner duties are performed, accurate and attentive to detail;
• Self-motivated and able to work with minimal supervision;
• Able to deal with difficult circumstances as they arise and take the initiative as to the course of action;
• Confidentiality, integrity and discretion;
• Ability to use electronic office equipment and applications (word processing, spreadsheets, presentations, electronic communication, internet etc.).
• Good command of the English language (minimum B1 spoken and written), any other European Union language on B1 level, such as: French, Italian, Greek, Maltese, is highly appreciated.

Minimum Experience:

At least 3 years’ experience in a secretarial or administrative/facility support role in a larger office environment of 50+ people (might be substituted by comparable experience in the leisure industry); Experience working in a multi-cultural environment.

Note: You will be required to wear a suit as provided by EASO when performing Front Desk tasks.

Remuneration

The position falls in hierarchical Category II and the associated salary is €23,786.52 gross annually in twelve monthly installments.

Applications

All applications will be treated with the strictest confidentiality. Interested applicants should apply for the vacancy no later than Monday, 4th of January 2021.

Please note that only successful candidates will be contacted.

MGR is an equal opportunities employer.

this job offer is not open for applications