MGR Human Resources Ltd is a leading, licensed private employment agency and a member of MAP S.Platis Group. We are looking to hire an Administration Administrator for the European Asylum Support Office to be based in Malta.
The position
The successful candidate will work on a secondment basis for the awarded contract for the Provision of Interim Services to the European Asylum Support Office (EASO). EASO is an EU Regulatory Agency headquartered in Malta whose mandate is to strengthen EU Member States’ practical cooperation on asylum, to support Member States whose asylum systems are under particular pressure and to enhance the implementation of the Common European Asylum System.
Responsibilities
The successful candidate will be expected, amongst other, to perform some or all of the following tasks:
- Support in administrative, financial and procurement related tasks
- Support procurement related workflows, e.g. conduct market research and perform pre-contract analysis, support the drafting of market prospections and technical specification/other procurement related documentation, support the launch and follow-up of procurement procedures, support the response to tenderer’s enquiries, or other related support activities, as necessary, ensuring compliance with the relevant legal basis and sound financial management principle
- Support contract implementation (e.g. liaising with contractors, preparation of purchase orders and preparatory work for financial workflows, etc.).
- Contribute to the development and the correct application of the internal procurement and contract management procedures
- Support in planning, monitoring and reporting of financial and procurement processes for ongoing projects, including development of tools and provision of relevant data
- Provide regular analytical and statistical reports of provided services; address and proactively resolve challenges encountered, in cooperation with relevant team members
- Perform tasks related to document management and archival of documents
- Support with other general administration, horizontal, procurement and financial tasks
- Perform any other related tasks upon request of the Head of Sector
Requirements
Minimum qualification:
- Completed university studies of at least three years attested by a diploma
Minimum experience:
- Minimum 1 year of appropriate professional experience in an administrative function or equivalent
- Experience in public procurement is an advantage
- Proficiency in written and spoken English
- Proficiency in written and spoken Spanish is highly recommended
- Ability to work in a proactive and organized manner, within an international environment and as a part of a team.
Remuneration
The position falls in hierarchical Category IV and the associated salary is €38,985.12 gross annually in twelve monthly installments.
Applications
All applications will be treated with the strictest confidentiality. Interested applicants should apply for the vacancy no later than Friday, the 4th of December2020.
Please note that only successful candidates will be contacted.
MGR is an equal opportunities employer.
this job offer is not open for applications
